For most office environments, there are a few rituals that get everyone pumped up and happy to be working where they are: coffee in the breakroom, an end-of-week happy hour, staff lunches on special occasions, holiday parties.
But, there are also the weekly to-do items that make everyone groan and drag their feet away from their desks, namely internal meetings. Whether it’s to make sure the departments all know what the others are doing that week, or checking in on a particular project, or going over the office budgets and processes, workplace meetings have a bad reputation for being dull and even sometimes wastes of time.
The rumors don’t have to be true; in fact, in many cases they aren’t! If you want to improve the way your staff regroups, check out three of the more common myths about weekly company meetings and how you can help change your workplace’s perception of them.
Myth #1: A manager always has to lead.
If you’re in a leadership position, then you’ve probably been in a position where it felt like you were pulling teeth from your employees instead of asking for a little participation or feedback. So it seems perfectly natural to assume that you will have to be the one guiding all of the company meetings. If not you, then who else?
Don’t give your employees so little credit – just because no one volunteers to lead the meeting doesn’t mean there isn’t anyone who could. Instead of making the weekly meetings a general overview of the business, extend the opportunity to one of the senior staff members of a particular department. Or, go around and ask each leg of the company to come up with anything they’d like to bring up while you’re all together. You may not see immediate results, and a lot may still fall on your shoulders, but at least this way you’ve opened the door for two-way communication rather than weekly lectures.
Myth #2: You need to adhere to the agenda, no exceptions.
While your talking points are helpful for you to get off your chest, and certainly important for the rest of the staff to hear about, they aren’t the only things worth discussing while the gang’s all in one place.
As we mentioned before, other departments or areas of the business are going to have different concerns than management. And while they may not always volunteer them, it’s key that you listen when they do. Not only will you likely learn more about your company and ways everyone can help it run more efficiently, but it shows your employees that you care about their processes and daily contributions, leading to a healthier company culture overall. So it’s ok to derail the scheduled agenda every once in a while. You can always come back to the points you’ve noted after addressing employee matters.
Myth #3: The weekly company meeting must happen every week.
Some weeks drag on and on, filled to the minute with projects and to-dos, and it’s totally justified to be thankful for Friday when it finally comes around. If by that point everyone is just trying to recuperate and catch up on other normal tasks that got pushed to the wayside, you may find that there’s no need for a weekly meeting. For productivity’s sake – and for that of your employees – we suggest skipping it altogether. On the flip side, if your office is having a slow week with nothing much to report, why gather everyone to reiterate what you all already know? Communication is important, but not so much as letting your colleagues do what they do best.
For more workplace productivity hacks, stay tuned to Conductor’s blog, or contact us for the software you need to train your employees to be the very best in the business.